• Organize meetings, conferences, and manage supervisors¿ calendars, schedules, travel, and appointments.
   
• Use Microsoft Office to prepare letters, interoffice memos, and other correspondence.
   
• Provide phone, fax, copy and related help as needed.
   
• Provide SAP data input and AFE and PAF document management.
   
• Screen calls and take messages for supervisors.
   
• Sort and distribute mail for the department.
   
• Maintain an updated industry contact list.
   
• Organize and update spreadsheets and databases.
   
• Provide effective document management and maintenance of department files in both electronic and hardcopy format. 
• Electronic document management includes scanning, imaging and storing of documents.
   
• Assist in the preparation of reports and presentations, and back up all data on a regular basis.
   
• Communicate and provide information internally and externally to enable the Drilling & Completions group to complete their assignments quickly and effectively.
   

• Minimum of 5 years of experience as an Administrative Assistant or in a similar role. 
• High school diploma or equivalent required; certification from a secretarial school or some college preferred. 
• Experience in the oil and gas industry, and drilling in particular, preferred.
   

• Proficiency in Microsoft Office programs such as Excel, Word, PowerPoint and Outlook. 
• Strong PC skills with ability to learn new applications, such as Access, Adobe, SAP and Livelink.
• Must be a flexible and enthusiastic self-starter with the ability to work independently. 
• Requires exceptional skills in managing multiple demands, including prioritizing workload. 
• Must also have a high degree of accuracy and attention to detail, strong communication skills (both oral and written), professional etiquette in dealing with co-workers and proven administrative skills.
• Knowledge of petroleum exploration processes and terminology, and general oil and gas production operations preferred. 
• Previous experience of working with a drilling E&P operator or with a drilling contractor is highly advantageous. 
   

• Provide administrative support to multiple consulting professionals
   
• Make travel arrangements
   
• Prepare expense reports and daily time entries
   
• Set up meetings
   
• Create and edit PowerPoint presentations
   
• Screen telephone calls
   
• Organize various functions such as lunches, professional development meetings with prospective clients
   
• Maintain contact database, send various mailings to contacts
   
• Type, mail, fax, copy and file correspondence
   
• Create files, file indexes and binders
   
• Send weekly mail to consulting professionals
   
• Provide switchboard coverage when needed
   
• Assist other administrative staff and departments as needed
   
• Other duties as required
   

• Maintain files and personnel records
   
• Compile and prepare all sales reports and expense reports
   
• Coordinate sales meetings
   
• Maintain incentive schedules, territory maps and zip code list for sales team
   
• Keep all sales records up-to-date
   
• Manage promotional programs
   
• Oversee coordination of training programs and progress
   

• Bachelor's Degree required
   
• 5-7 years of relevant experience
   
• Thorough knowledge of Microsoft Excel, Word and PowerPoint.  Lotus Notes is preferred.
   
• Ability to handle a fast-paced environment
   
• Ability to work under minimal supervision
   
   

• Schedule and organize meetings, conference calls and appointments.  Make needed preparations including creation and assembly of documents for distribution, site reservations, food orders, attendance confirmations, etc
         
• Coordinate all necessary travel arrangements and develop travel itineraries to correspond with current schedules
         
• Compile moderately complex documents such as leasing agreements, proposals and marketing materials
         
• Produce monthly reports and maintain and distribute deal sheets for leasing agreements.
         
• Assist in the processing and completion of expense reports
         
• Basic admin functions which include answering the phone, filing and tracking correspondence/project work, and preparing letters, proposals, etc
  

• 4+ years of administrative experience in a commercial leasing environment is preferred
         
• Strong attention to details with solid proofreading and editing skills
         
• Ability to work a flexible schedule as needed to complete time-sensitive projects
         
• Excellent problem solving, decision making, organization and time management skills
         
• Self-starter, able to take initiative and ownership of projects and see through to completion with limited supervision
         
• Must be able to handle multiple time-sensitive projects and prioritize heavy workload to complete projects on time
         
• Professional appearance and positive attitude with little need of supervision
         
• Advanced skills in Microsoft Office applications (MS Word, Excel, and PowerPoint) – Photoshop or other graphic software a plus
  

• Performs advanced administrative support tasks for the engineering department.
         
• Will take messages and screen phone calls for VP.
         
• Assist with putting together presentations
         
• Follow-up on Workflow problems
         
• Must maintain a high degree of confidentiality and must be able to work under limited supervision.
         
• Track projects on an ongoing basis.
         
• Handle travel arrangements.
         
• Handles special projects, as assigned.
         
• Filing
  

• 2+ years of administrative experience supporting top management.
                   
• Must be highly motivated individual with high level of initiative.
                   
• Must possess knowledge of computer based systems including Excel and Word.
                   
• Oil and gas industry experience a plus.
  

• Possesses strong analytical and communication skills as well as strong overall organization skills.
                   
• Proactive and good attitude.
                   
• Possesses strong time management skills.
                   
• Able to maintain composure and work well under pressure.
  

• Provide administrative support to a team of 6 office staff
  
• Maintain office calendar
  
• Answer and route phone calls
  
• Assist with filing, indexing and scanning documents
  

Job Requirements:

• Efficient with time
  
• Detail oriented
  
• Maintain a positive attitude
  
• Experience with scanning and indexing documents is ideal
  
• Promote and maintain a Professional Work Environment
  
• Organize and maintain a clean and well organized work area
  
• Excellent computer and customer service skills
  
• Excellent communication and organizational skills
  
• Experience with MS Office products
  
• The ideal candidate will be a quick learner, self sufficient and a hard worker
  

Our  Dallas , TX client is seeking an experienced temp to possible hire Executive Assistant for their growing office.   

Click Here To Apply!
 
This position requires initiative, attention to detail, flexibility, organization, confidentiality, tact and diplomacy and the ability to speak/read/write both English and Spanish.
 
Responsibilities:
Event planning, meeting and schedule management, travel management, file organization, phone management and the ability to handle all executive level correspondence,
 
Requirements:
Must have executive/administrative assistant background with extensive experience supporting successful and driven executives. Must be polished and capable of effectively working with a team.  The ability to speak/read/write Spanish as well as English is a must.  A prior background in finance and/or banking is also preferred.  College degree or equivalent work experience is required. 
 
Please visit us on the web at www.frontlinesourcegroup.com

Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.

Frontline Source Group, Inc. is one of the fastest growing Information Technology, Accounting, Legal, Human Resource, Administrative and Clerical staffing and direct hire firms with offices in Austin, Dallas, Fort Worth, Plano, Houston, The Woodlands, and Sugar Land Texas.

Frontline specializes in matching top talent with companies for direct, contract and contract-to-hire placements. We work with clients and candidates in all areas of North America and Canada.

 
Our Northwest Houston client, an insurance brokerage firm, is seeking an Executive Assistant on a temp to possible hire basis.

Click Here To Apply!

In this position the successful candidate will support the Executive Vice President & COO with legal banking documents, licensing compliance and administrative functions.

Job Responsibilities:

• Provide sales and business development support by coordinating and developing direct marketing tools.
  
• Prepare reports utilizing Access, Excel, Word and PowerPoint.
  
• Coordinate all licenses/bonds for NAS, PCAT and PCAL in compliance with Texas, Louisiana and Oklahoma regulations.
  
• Communicate with corporate attorney and executives.
  
• Coordinate all travel arrangements as needed.
  
• Maintain relationship with financial auditors by assistant corporate accountant as needed.
  
• Maintain legal banking documents such as resolutions, signature cards and service agreements.
  
• Schedule seminars, meetings, conferences and bi-annual board meetings.
  

Job Requirements:

• 10+ years of experience as an executive assistant.
  
• Notary Public designation in TX
  
• Superior MS Office skills including, Word, Excel, PowerPoint, Access and Publisher.
  
• Working knowledge of Adobe Photoshop and Illustrator a plus!
  
• Available to travel approximately 5%.
  
• Must have high confidentiality and ability to work on multiple projects.
  
• A self starter with great interpersonal and communication skills and the ability to be a team player are a must!
  

Please visit us on the web at www.frontlinesourcegroup.com

Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.

Frontline Source Group is one of the fastest growing Information Technology, Accounting, Legal, Human Resource, Administrative and Clerical staffing and direct hire firms with offices throughout Texas, with locations in Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land and The Woodlands.

Frontline specializes in matching top talent with companies for direct, contract and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.  

 
Our Dallas, TX Client is seeking an Office Manager/ Executive Assistant. Click Here To Apply!
  
Purpose 

The central purpose of the position is to provide professional and efficient as well as office management duties.

Responsibilities

• Compose correspondence, maintain calendars, schedule meetings, and coordinate travel arrangements
  
• Assist in the preparation of presentation materials
  
• Prepare and process expense reports, such as travel expense reports and staff expense reports.
  
• Work with and maintain confidential information
  
• Prepare routine and non-routine correspondence, memoranda, reports, & handouts for meetings
  Screen incoming calls and take appropriate action
  
• Successfully complete daily work assignments as well as any special projects assigned.
  
• Perform various office management tasks, including office operation staff and principal.
  
• Plan and coordinate meetings and events
  
• Review and update employee schedules.
  
• Monitor project deadlines.
  
• Benefits coordinator.
  
• Coordinate client and inner office meetings.
  

Requirements

• 5+ years experience.
  
• Proficient in MS Office (Word, PowerPoint, Excel, )
  
• Strong project management and organizational skills
  
• Excellent verbal and written communication skills
  
• Superior time management and multi-tasking skills with demonstrated ability to successfully handle multiple projects/assignments
  
• Professional demeanor
  
• Proficiency in preparing high quality presentations and conducting basic analysis and research is preferred
  

Please visit us on the web at www.frontlinesourcegroup.com

Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.

Frontline Source Group is one of the fastest growing Information Technology, Accounting, Legal, Human Resource, Administrative and Clerical staffing and direct hire firms with offices throughoutTexas, with locations in Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land and The Woodlands

Frontline specializes in matching top talent with companies for direct, contract and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.  

 
Our Dallas area client is seeking an executive assistant.

The ideal candidate will have experience in handling a diverse range of administrative and executive support related tasks.  This person must be able to work with little or no direct supervision.  Exceptional organizational skills, flexibility, and a high degree of confidentiality are mandatory.  This person must interact effectively with executive board members and shareholders in a very fast paced setting and in international forums. 

Duties:
-          Arranging national and international travel itineraries.
-          Assist in preparation for presentations that are used in a broad number of settings.
-          Prepare and process all expense reports.
-          Screen all calls and direct callers appropriately.
-          Create routine and non-routine correspondence, memorada, and reports/meeting handouts.
-          Schedule meetings and maintain executive calendars.
-          Work with and securely maintain confidential information that comes into the office.
-          Plan and coordinate special meetings and events.
-          Successfully complete routine daily assignments, and well as special projects as assigned.
-          Perform additional office management tasks.
-          Additional duties as needed.

Requirements and Additional Qualifications:
-          5+ years of executive level support.
-          Bachelors degree preferred.
-          Strong knowledge of all MS Office Suite products (Word, Powerpoint, Excel, Outlook).
-          Excellent calendar management skills, including the coordination of complex executive meetings.
-          Flexible work hours.
-          Proficiency in preparing high quality presentations.
-          The ability to conduct basic analysis and ongoing research independently.
-          Strong proven project management history.

-          Professional demeanor and superior communication skill

(Click here to submit resume for this position)
 
 
Please visit us on the web at www.frontlinesourcegroup.com

Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.

Frontline Source Group is one of the fastest growing Information Technology, Accounting, Legal, Human Resource, Administrative and Clerical staffing and direct hire firms with offices in Austin Dallas Fort Worth Plano and Houston Texas.

Frontline specializes in matching top talent with companies for direct, contract and contract-to-hire placements. We work with clients and candidates in all areas of North America and Canada.